l_zMKrnA(dKPBRg\cW?_pJxsu)~? 1 0 obj The main differences between local remote and non-local remote pertain to two factors: 1) the frequency of onsite presence, and 2) the physical location of a remote employee's approved alternative worksite. Employees should understand that participation is not a "right." Participation relates to the duties of the position, without regard to who the incumbent may be. The purpose of this tool is to assist the supervisor in determining whether the employee and the duties of their position are eligible to participate in the NIH Telework Program. Telework determinations can be made at three levels: the potential at the job classification level, the suitability of the position for telework and the approval of the employee. Use concrete, familiar words and not jargon, unexplained abbreviations, or other difficult terminology (e.g. For employees on a remote WFA outside of the local commuting area, travel to the agency worksite inside the Washington DC locality pay area (but outside the 50-mile radius) may occur more than 4 times per year but no more than 10 times per year. Specifically, agencies should define the term day to be associated with an employees tour of duty that is established by his/her agency under 5 U.S.C. posted on June 21, 2023, Interviewing for a Senior Executive Service (SES) Position PDF NNSA TELEWORK PLAN - Department of Energy Discover resources to have a balanced career at NIH. For remote employees, the official worksite is their approved alternate worksite therefore, as long as they are able to safely perform work, they should work. When the nature of an employees work prohibits telework, sound work-life principles and best practices would suggest that managers work with affected employees to avail them of opportunities to use workplace flexibilities appropriate to their situation (e.g., alternative work schedules such as flexible work schedules or compressed work schedules). Generally, the provisions of the Telework Enhancement Act apply to all employees of Federal executive agencies, subject to any limitations described in the law or individual agency telework policy requirements, and legally binding collective bargaining agreements. Remote work may not at this time be mandated as a condition of employment for civilian employee positions without agreement from the employee. Establish a telework policy under which eligible employees of the agency may be authorized to telework; Determine the eligibility for all employees of the agency to participate in telework; and. As a result, it would be impractical and inadvisable to suggest a Governmentwide standard or develop generic language that would imply a one-size-fits-all approach to making eligibility determinations and in notifying employees of eligibility. The Office of Personnel Management defines telework as "work arrangements in which an employee regularly performs officially assigned duties at home or other worksites geographically convenient to the residence of the employee." Telework is simply a way of getting work done from a different location. posted on June 21, 2023, Interviewing for a Senior Executive Service (SES) Position Identifying Suitable Positions. For a remote worker, the official worksite is the alternative worksite to which the agency and the employee agreed (e.g., the employees residence). That means keeping a high profile (not out of sight, out of mind), keeping supervisors and co-workers informed about the status of projects pending and completed, and pitching in to help when needed. Expectations and clear procedures for unexpected contingencies that could impact the telework arrangement. The only way to properly report this type of situation would be to submit a new Workplace Flexibilities Agreement (WFA) each time the worksite changes, which is not advisable as it is against the spirit of the HHS Workplace Flexibilities Policy 990-1. .-Not later than 180 days after the date of enactment of this chapter, the head of each executive agency shall-. 3. (a) Telework Eligibility.-. That is, ineligibility determinations should apply only to conduct or official discipline (e.g., discipline that is in the Official Personnel File) that occurred after the enactment of the Act. It should be based upon sound business and performance management principles. Telework Frequently Asked Questions | Office of Human Resources Positions should be designated as remote outside the local commuting area of the agency worksite (or non-local remote), if the position requires little to no onsite presence (e.g., once annually). An employee required to work between the hours of 6 PM - 6 AM, in the time zone in which they are located, would be compensated for night differential. The determination must be certified on the Employee No, remote workers can only have one approved alternative worksite. For an employee working on a compressed work schedule of 4-10 hour days per week, a work day is defined as 10 hours and the employee would need to be absent for all 10 hours on more than 5 distinct days in any calendar year to be ineligible for telework. This eligibility determination will be the first step in the approval process. For example, an employee working 8 hours per day for 5 days a week, a work day is defined as 8 hours. Checklist For Remote Work - Forbes In the definitions section of the Act (Sec. Specialized training for managers is also available through OPMs Eastern and Western Management Development Centers. Agencies could consider restructuring jobs not currently eligible for telework in a way that would allow incumbents (except those who are legally prohibited) to telework at least on a situational basis, and OPM encourages such innovation where it is possible. These savings weren't one-dimensional, either. Performance plans must be established within thirty (30) calendar days of an employees entrance on duty or assignment to a new position. Performance plans must be established within thirty (30) calendar days of an employees entrance on duty or assignment to a new position. While performing official duties, teleworkers and remote workers are expected to arrange for dependent care just as they would if they were working at an agency worksite; however, remote work may be used as part of a more flexible work arrangement. Therefore, if an employee is absent for any amount of time in excess of five distinct (eight-hour) days, the employee is ineligible to telework under the Act. Routine Telework Eligible: When duties require 16 - 64 hours per bi-weekly pay period at the agency worksite. Improved performance Altogether, 95 percent of federal agencies reported that telework led to real cost savings. It stresses, though, that both telework and remote work are not an entitlement for employees. Under these references, an agency is required to establish the administrative workweek, including the number of hours an employee works in each day. Please refer to the NIH ETD Guidelines for more information. "Telework" means working arrangements in which the employee's workplace is located at an alternate work site location outside a regular Auditor's Office work About a quarter of reporting agencies developed their own customized in-person training. A WFA for remote work is not a substitute for dependent care. Include clear and specific requirements for evaluation of the telework program, both for the individual teleworker and for the agency in general. An employee who "has been officially disciplined for being absent without permission for more than 5 days in any calendar year, An employee who has been officially disciplined for violations of subpart G of the Standards of Ethical Conduct of Employees of the Executive Branch for reviewing, downloading, or exchanging pornography, including child pornography, on a Federal Government computer or while performing official Federal Government duties [Public Law 111-292, 6502(a)(2)(A)(B)].". Telework Eligibility - Telework.gov Agencies may wish to take this opportunity to adjust their telework policies to reflect a new understanding about how telework has worked at their agencies, it says. According to the 2013 Report to Congress, in 2012, the 81 agencies that maintained records of telework agreements reported a total of 267,277 Federal employees with agreements in place, an 84 percent increase from 2011 when 82 agencies reported 144,851 employees with agreements. Determine the eligibility of all employees to participate in telework on a regular, recurring, or situational basis, consistent with the requirements of the CBA and the criteria at . Any remote work arrangement changes the official duty station - so these will all require a change in duty location action. OPM consultants can perform a task analysis of various job series or positions to determine if they are telework eligible. Eligibility is determined by the employee or Service member's respective commander or supervisor consistent with DoDI1035.01_AFI36-816 and applicable labor agreements. Miscellaneous. It includes any population center (or two or more neighboring ones) and the surrounding localities in which people live and can reasonably be expected to travel back and forth daily to the agency worksite. Employee has not been officially disciplined for violations of the Standards of Ethical Conduct for Employees of the Executive Branch, subpart G on viewing, downloading, or exchanging pornography. OPMs Eastern and Western Management Development Centers. Are portable and do not have to be handled on-site Portable work is defined as official duties that may be done in more than one location without diminishing the quality or quantity of work completed. PDF Department of the Army *TRADOC Regulation 600-18 Headquarters, U.S Who is eligible to telework? - OPM.gov PDF Department of the Navy Telework Training for Employees ", Diversity, Equity, Inclusion, and Accessibility, Administrative Careers with America (ACWA), Local Federal Coordinating Committee (LFCC) and Principal Combined Fund Organization (PCFO), Special Solicitations During Emergencies and Disasters, Determination of COVID-19 as a Quarantinable Communicable Disease, Evacuation Payments During a Pandemic Health Crisis, Hazardous Duty Pay Related to Exposure to COVID-19, Workplace Precautions to Prevent Exposure to COVID-19, Office of Workers Compensation Programs (OWCP), Benefits for Transgender Federal Employees and Annuitants, HR Line of Business Provider Assessment FAQ, Organizational Design & Position Classification, National Background Investigations Bureau FAQ, Performance Management - Performance Based Actions, Performance Management - Reduction in Force, Recruitment, Relocation and Retention Incentives, Political Appointees and Career Civil Service Positions FAQ. Employee is new to the position but has sufficient employment history for supervisor to allow participation in the telework program. Part 1: Position Determination Use the criteria below to determine if the duties of the position can be performed at a telework site. Generally speaking, given the high level of interaction and trust between employees and their immediate supervisors, and the supervisors direct role in monitoring and assessing employees performance, agencies should consider how to best leverage direct supervisors in this role. Workplace Flexibilities Eligibility for contractors is a separate determination based on agreement between the contracting supervisor, federal supervisor, and contractor. other circumstances that meet telework eligibility criteria. PDF Status of Telework in the Federal Government: Report to Congress Fiscal Following are the sections of recent OPM guidance on telework and remote work arrangements addressing standards for eligibility. For example, for an employee working 8 hours per day for 5 days a week, a work day is defined as 8 hours. Refer to the HHS Travel Policy for specific guidance. New guidance from OPM addresses a range of considerations for agencies in deciding on long-term policies regarding telework, saying that agencies should start re-assessing schedules for and frequency of telework, based upon the experiences of the last 15 months, and re-establish them in a way that best meets mission needs (including the agencys ability to compete for qualified candidates and retain talent).. Telework is a strategic management tool and workplace flexibility established to facilitate the accomplishment of work, while balancing the needs of the workforce. Employees may not work remotely with the intent of or for the sole purpose of meeting their dependent care responsibilities while performing official duties. %PDF-1.5 The Act makes a clear distinction between eligibility and participation. To be able to participate in telework, an employee must first be identified as eligible. If a remote employee works from an approved alternate worksite, (other than their residence) that would be considered ad hoc telework and should be indicated as such in ITAS. Establishing and maintaining a culture that supports remote workers will help the agency recruit the right candidates for remote work positions. An employee may wish to return to their pre-pandemic schedule, operate under a new schedule, or telework only situationally, says a question and answer document sent to agencies. ) or https:// means youve safely connected to 1. secure websites. The Telework Act instructs agencies to establish a policy under which eligible employees of the agency are authorized to telework; determine the eligibility for all employees of the agency To acquire the knowledge needed for difficult to hire mission-critical talent or hard to find skillsets. As needed, OPM reviews these modules to update the information and to enhance the format and learning experience for participants. An employee may request a telework arrangement either orally or in writing (e.g., if an employee approaches his/her supervisor to participate in situational telework in order to complete a special project at home); however, this presumes that every employee has already successfully completed telework training and has a written telework agreement in place. Learn about our organization, goals, and who to contact in HR. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). If a WFA for remote work is terminated due to diminished performance or conduct violations and the supervisor elects to reassign the employee to the agency worksite, the employee is not entitled to relocation reimbursement. In making these decisions, individual agencies are in the best position to define what it means to ensure that telework does not diminish employee performance or agency operations.. Agencies should take special care to specifically describe eligibility and participation criteria in their telework policies. Hours should be captured based on the actual hours worked based on the time zone in which the employee is located. Yes, coordination with the Employee and Labor Relations Office is required if there is risk of termination of a WFA for performance reasons. In other words, telework doesn't hurt federal employees or agencies. Agencies have initiated increasingly sophisticated ways of meeting these requirements and improving telework programs. Employees on a local remote WFA may be required to travel to the agency worksite. Territories are not foreign countries, and do not fall under State Department Chief of Mission authority. For these positions, employees should have an official worksite/alternative worksite within the local commuting area. But agencies should anticipate particular decisions regarding an individuals eligibility may be challenged (e.g., frequency of telework days). One way to establish a common viewpoint is to review positions to determine their telework eligibility and what tasks are capable of being performed in the telework environment. 6501 . Remote Work Frequently Asked Questions | Office of Human Resources endobj Public Student Loan Forgiveness Employment Certification, Pathways for Students and Recent Graduates, Suggested Competency Models for Job Series, How to Become an NIH Leave Bank Recipient, Steps after recipient application approval, NIH Acquisition Management Training Resource Center (AMTRAC), Individual Development Plan (IDP) Consulting & Workshops, Commissioned Officer's Effectiveness Report (COER), Developing Critical Elements for Performance Plans, Performance Management Appraisal Program at NIH, Determining Strategic Goals or Objectives for Each Critical Element, Pitfalls to Avoid When Appraising an Employee, Senior Executive Service (SES) and Senior Level Title-42 Performance Management, Seven Performance Management Tips for Supervisors, Appointment of Certain Family Members of Overseas Employees Eligibility, Appointment of Certain Foreign Service Employees Eligibility, Appointment of Certain Military Spouses Eligibility, Appointment of Commissioned Corps Eligibility, Appointment of Peace Corps or AmeriCorps VISTA Staff Members Eligibility, Interagency Career Transition Assistance Program, Land Management Workforce Flexibility Act, OPM Interchange Agreement and Other Miscellaneous Authorities Eligibility, Schedule A for Applicants with Disabilities Eligibility, Appointment of Certain Base Facilities Management Employees Eligibility. No. An official website of the United States government. posted on June 23, 2023, A Walk Through the Retirement Application Form ARA 4.04 - Telework - PortlandOregon.gov According to the 2013 Report to Congress, all reporting Executive branch agencies have notified agency employees of their eligibility to participate in telework or engaged in an ongoing process to do so. There are several requirements and implications of working remotely in different locations throughout the year, including changing duty stations, modifying personnel documentation/records on both OHR and the employees end upon each relocation.
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